Remote Position | Preference for Candidates Located in the Inland Empire, CA or DFW Area, TX
On Duty Health is a growing occupational health company providing onsite wellness and medical screening services for firefighters, law enforcement, and other public safety agencies across multiple states.
We are seeking an Executive Assistant & HR Coordinator to support executive leadership, assist with HR and operational coordination, and help bring organization and consistency to a fast-moving remote company.
This role is ideal for someone who is highly organized, proactive, emotionally steady, and enjoys helping teams and systems run smoothly behind the scenes.
While this is a remote position, strong preference will be given to candidates located in the Inland Empire region of Southern California or the Dallas–Fort Worth area of Texas.
Key Responsibilities and Executive Support
Manage calendars, meetings, and scheduling coordination
Track leadership action items and follow-up tasks
Assist with travel coordination and administrative support
Help organize operational documents, SOPs, and internal resources
Draft and coordinate internal communications
HR and People Operations Support
Coordinate onboarding and offboarding processes
Maintain employee files and documentation
Track trainings, certifications, and policy acknowledgements
Assist with recruiting coordination and interview scheduling
Support benefits and HR administrative processes
Operational Coordination
Help improve communication flow across departments
Assist with process documentation and organization
Support project coordination and follow-through
Help identify opportunities to improve efficiency and consistency
Qualifications
Strong organizational and communication skills
Ability to manage multiple priorities in a fast-paced environment
High level of professionalism and discretion
Strong attention to detail and follow-through
Comfortable working independently in a remote setting
Experience supporting executives, HR functions, operations, or project coordination preferred
Proficiency with Microsoft Office, Teams, and cloud-based systems preferred
What We’re Looking ForWe are looking for someone who is:
proactive rather than reactive
solutions-oriented
calm under pressure
highly dependable
adaptable and collaborative
professional and kind in communication comfortable helping create structure within a growing company
Experience in healthcare, occupational health, remote operations, or public safety environments is a plus, but not required.
Salary range expected to be approximately $65,000–$85,000 depending on experience and qualifications.
To apply, please submit your resume along with a brief introduction explaining why you feel you would be a good fit for this role.
Pay: $65,000.00 - $85,000.00 per year
Benefits
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance
Work Location: Remote
