Role: Executive Assistant (Remote)
Location: Remote, United States
Employment type: Full time
Industry: Commercial Services / Property Services
Seniority level: Mid level
Reports to: Leadership Team
About Lone Star Flush and Vent
Lone Star Flush and Vent is a fast growing commercial services company headquartered in the Dallas Fort Worth metroplex. We help property managers, multifamily operators, and commercial real estate owners protect their assets through professional water heater maintenance and dryer vent cleaning services.
We are scaling quickly, investing in our team and systems, and looking for sharp people who want to grow with us.
The Opportunity
We are hiring a Remote Executive Assistant to be a true right hand to our leadership team. This is not a transactional support role. You will be a trusted partner who keeps the business running smoothly, anticipates needs before they are voiced, and brings calm and structure to a fast moving environment.
If you take pride in being the most organized person in the room, love variety in your day, and want your work to make a visible impact, we want to talk to you.
Key Responsibilities
Executive Support
- Manage complex calendars and protect leadership's time
- Triage inboxes, draft correspondence, and surface what needs attention
- Coordinate domestic and international travel, including itineraries and logistics
- Prepare meeting agendas, capture notes, and track action items to completion
- Maintain organized digital files, contacts, and CRM records
- Manage expense tracking, receipts, and reimbursements
Business Operations
- Liaise with clients, vendors, and field technicians to keep projects on track
- Support light bookkeeping, invoicing follow up, and document preparation
- Help refine and document internal processes as the company scales
- Support business development through research, prospect list building, and outreach coordination
- Contribute to special projects across operations, marketing, and administration
Personal Assistant Support
- Some personal assistant responsibilities are part of this role, including personal scheduling, appointments, online ordering, gift sourcing, family logistics, and occasional research projects
- The balance between business and personal support is reasonable and the right person enjoys the variety
Qualifications
Required
- 2+ years of experience as an Executive Assistant, Virtual Assistant, Operations Coordinator, Chief of Staff, or similar role
- Exceptional organization and attention to detail
- Strong written and verbal communication skills
- Proficiency with Google Workspace, Microsoft Office, Slack, and Zoom
- Comfort learning new technology quickly, including CRMs, field service software, project management tools, and AI assistants
- Self starter who can manage time independently and operate without close supervision
- Discretion and trustworthiness when handling sensitive business and personal information
- Professional, friendly, and confident communicating with clients, vendors, and team members
Preferred
- Experience supporting a small business, startup, founder, or owner operator
- Background in property management, real estate, home services, or B2B services
- Familiarity with QuickBooks, Jobber, HubSpot, or comparable platforms
- Based in Texas, ideally Dallas Fort Worth (not required)
Why You Will Love Working Here
- Fully remote. Work from anywhere in the United States.
- Real impact. You will see how your work moves the business forward every week.
- Variety. No two days look the same.
- Growth. We are scaling, and your role can grow with us.
- Genuine partnership. Leadership is collaborative, approachable, and values your input.
- Competitive compensation and benefits.
How to Apply
Apply directly through LinkedIn with your resume and a short note about why this role caught your eye. We review every application and respond to qualified candidates within one week.
Lone Star Flush & Vent is an equal opportunity employer. We welcome applicants from all backgrounds and experiences.
