Role: Executive Assistant (Remote)

Location: Remote, United States

Employment type: Full time

Industry: Commercial Services / Property Services

Seniority level: Mid level

Reports to: Leadership Team

About Lone Star Flush and Vent

Lone Star Flush and Vent is a fast growing commercial services company headquartered in the Dallas Fort Worth metroplex. We help property managers, multifamily operators, and commercial real estate owners protect their assets through professional water heater maintenance and dryer vent cleaning services.

We are scaling quickly, investing in our team and systems, and looking for sharp people who want to grow with us.

The Opportunity

We are hiring a Remote Executive Assistant to be a true right hand to our leadership team. This is not a transactional support role. You will be a trusted partner who keeps the business running smoothly, anticipates needs before they are voiced, and brings calm and structure to a fast moving environment.

If you take pride in being the most organized person in the room, love variety in your day, and want your work to make a visible impact, we want to talk to you.

Key Responsibilities

Executive Support

Manage complex calendars and protect leadership's time
Triage inboxes, draft correspondence, and surface what needs attention
Coordinate domestic and international travel, including itineraries and logistics
Prepare meeting agendas, capture notes, and track action items to completion
Maintain organized digital files, contacts, and CRM records
Manage expense tracking, receipts, and reimbursements

Business Operations

Liaise with clients, vendors, and field technicians to keep projects on track
Support light bookkeeping, invoicing follow up, and document preparation
Help refine and document internal processes as the company scales
Support business development through research, prospect list building, and outreach coordination
Contribute to special projects across operations, marketing, and administration

Personal Assistant Support

Some personal assistant responsibilities are part of this role, including personal scheduling, appointments, online ordering, gift sourcing, family logistics, and occasional research projects
The balance between business and personal support is reasonable and the right person enjoys the variety

Qualifications

Required

2+ years of experience as an Executive Assistant, Virtual Assistant, Operations Coordinator, Chief of Staff, or similar role
Exceptional organization and attention to detail
Strong written and verbal communication skills
Proficiency with Google Workspace, Microsoft Office, Slack, and Zoom
Comfort learning new technology quickly, including CRMs, field service software, project management tools, and AI assistants
Self starter who can manage time independently and operate without close supervision
Discretion and trustworthiness when handling sensitive business and personal information
Professional, friendly, and confident communicating with clients, vendors, and team members

Preferred

Experience supporting a small business, startup, founder, or owner operator
Background in property management, real estate, home services, or B2B services
Familiarity with QuickBooks, Jobber, HubSpot, or comparable platforms
Based in Texas, ideally Dallas Fort Worth (not required)

Why You Will Love Working Here

Fully remote. Work from anywhere in the United States.
Real impact. You will see how your work moves the business forward every week.
Variety. No two days look the same.
Growth. We are scaling, and your role can grow with us.
Genuine partnership. Leadership is collaborative, approachable, and values your input.
Competitive compensation and benefits.

How to Apply

Apply directly through LinkedIn with your resume and a short note about why this role caught your eye. We review every application and respond to qualified candidates within one week.

Lone Star Flush & Vent is an equal opportunity employer. We welcome applicants from all backgrounds and experiences.

Lone Star Flush & Vent

Vacatures

Executive Assistant (Remote)