Our client, a top entertainment company, is seeking a skilled Executive Assistant to provide support to two VP’s in their media department. This ideal candidate is highly organized and responsive who can step in quickly, manage complex executive calendars, and support both day-to-day administrative needs and team logistics with minimal ramp-up. This role will be covering a leave of absence until 8/31/2026 with the possibility to extend.
- Location: Burbank, California
- Schedule: 9:00 AM-6:00 PM Monday-Thursday onsite; Friday remote
- Pay Rate: $36/hour
Responsibilities
- Manage schedule, calendar, and meetings for two VPs
- Schedule and coordinate meetings with all relevant information
- Ability to tactfully manage executives’ time, multi-task and communicate clearly and effectively with all team members
- Arrange travel plans and create detailed itineraries for executives
- Record and maintain agendas and notes for meetings
- Preparation of all business-related expenses using Concur/SAP travel proxy role in a timely manner and checking all direct reports’ expenses are coded appropriately
- Handle executives’ mail and shipping requests, orders supplies/materials and process invoices (when necessary)
- Schedule and manage set up for conference rooms, meetings, and video conferences as needed.
Required Qualifications:
- Strong Executive Assistant or senior administrative support experience; minimum 2+ years preferred.
- Advanced Outlook calendar management experience, including complex scheduling, meeting prioritization, and conflict resolution.
- Proven ability to support multiple leaders and manage a high volume of scheduling requests with urgency.
- Highly proficient with Microsoft Outlook, Teams, email communication, and executive scheduling workflows.
- Strong organization, prioritization, attention to detail, and follow-through.
- Professional executive presence with the ability to interact confidently with leaders, internal teams, external partners, vendors, and visitors.
- Self-starter who takes initiative, anticipates needs, and can work with limited direction.
- Flexible and adaptable; comfortable with changing priorities, EA coverage needs, and a fast-paced environment.
- Candidate who can hit the ground running with minimal ramp-up.
- Bachelor's degree preferred, or equivalent professional experience.
If you meet the required qualifications and are interested in this role, please apply today.
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About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
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