Position is starting off as a 6 month maternity leave coverage. Candidates must be open to hybrid in NYC.
Key Responsibilities:
HRIS, Payroll & Benefits Ownership
- Own the ongoing management and accuracy of ADP, Employee Navigator, and other HR systems
- Ensure timely updates to employee records, including compensation, role changes, and personal information
- Prepare and review semi-monthly payroll notes and registers for full-time and freelance employees
- Maintain freelance hours tracking and ensure correct deductions or updates are reflected before payroll submission
- Communicate directly with external vendors to investigate and resolve specific inquiries regarding benefits administration.
- Assist with leave administration including communicating instructions to employees, calendar tracking and coordinating pay schedules.
Onboarding & Offboarding
- Draft and issue contracts for full-time and freelance hires
- Coordinate with IT and Finance to ensure smooth onboarding logistics
- Set up new hires in HRIS, background check systems, and benefits platforms
- Coordinate and schedule relevant training sessions
- Maintain digital and physical employee records
- Draft separation agreements and manage exit communications.
- Notify IT and Finance of offboarding timelines and logistics
Immigration Coordination
- Coordinate required documentation and track status updates
Compliance & Reporting
- Generate and distribute regular HR data reports (monthly HR report, ad hoc reports)
Qualifications:
- Proven experience managing payroll, benefits, and HRIS platforms (ADP required and Employee Navigator strongly preferred)
- Familiarity with U.S. leave policies, including parental leave management
- Highly organized with strong attention to detail
- Comfortable managing multiple projects in a fast-paced environment
- Excellent communication, problem-solving, and stakeholder management skills
- Nice to have: Familiarity with visa and work authorization processes.
