E-commerce organization is seeking an Executive Assistant to support three high level executives. Must have excellent communication skills and 5+ years of prior experience supporting senior leaders in a fast-paced environment.
Hybrid 4 days onsite 1 remote
Salary range: 130-150k base plus bonus
Hours: 8:30-5
Responsibilities
- Support high-level executives by managing priorities, schedules, and confidential information with professionalism and discretion.
- Coordinate complex meetings, travel arrangements, and executive communications to ensure seamless operations.
- Act as a trusted business partner, building cross-functional relationships and driving operational efficiency.
- Provide backup support for other executive assistants as needed, ensuring continuity of operations.
- Coordinate department meetings, team events, and leadership offsites to enhance employee engagement.
- Prepare executive-level materials, including presentations, reports, and correspondence.
- Maintain organized records and track deliverables to support department operations effectively.
- Collaborate with internal and external stakeholders, providing high-quality support and communication.
- Organize domestic and international travel logistics, ensuring seamless arrangements.
- Process expense reports, invoices, and administrative transactions promptly and accurately.
- Maintain confidentiality of sensitive business and personnel information.
- Support special projects and additional responsibilities as assigned by leadership.
- Serve as the primary contact for stakeholders, ensuring professional and responsive communication.
- Collaborate with other executive assistants to provide backup support and ensure operational continuity.
Requirements
- Bachelor’s degree preferred; high school diploma required.
- Minimum 5 years of experience supporting senior executives; C-suite experience preferred.
- Advanced proficiency in Microsoft Office Suite; ability to learn new technologies.
- Exceptional organizational skills with attention to detail and accuracy.
- Strong problem-solving skills and a proactive approach to challenges.
- Excellent communication skills, capable of interacting effectively at all organizational levels.
- Proven ability to manage multiple priorities and deliver high-quality work under tight deadlines.
- Experience supporting Board of Directors activities is a plus.
- Collaborative team player with a customer-service mindset and adaptability.
