We are looking for a Human Resources Administrator to support a higher education organization in Washington, District of Columbia. This contract-to-permanent opportunity is ideal for a detail-focused HR specialist who can manage recruiting coordination, employee lifecycle activities, benefits administration, and payroll-related support while working closely with an external HR partner. The person in this role will help maintain smooth day-to-day HR operations, strengthen the employee experience, and ensure accurate handling of records, benefits, and compliance-related processes.
Responsibilities:
• Partner with the organization’s external HR provider to coordinate hiring activities, from posting roles on sourcing platforms to arranging interviews, background checks, and candidate communication.
• Guide new employees through the onboarding process by organizing pre-employment steps, coordinating equipment and training needs, and helping create a positive start to employment.
• Support the full employee lifecycle by assisting with performance review cycles, merit increases, disciplinary documentation, separations, and exit conversations.
• Administer leave tracking and related documentation, ensuring records remain current and aligned with company policy and applicable requirements.
• Foster a positive workplace environment by assisting managers and staff with employee relations matters and helping organize engagement initiatives, meetings, and team events.
• Coordinate learning and development efforts by planning and delivering training activities that build employee knowledge and support organizational effectiveness.
• Serve as a primary resource for benefits administration, including enrollments, qualifying life event changes, open enrollment communications, issue resolution, and routine audits for data accuracy.
• Process semi-monthly payroll support activities, review leave balances reflected in payroll records, and provide timely updates for bonuses, incentives, and other compensation adjustments.
• Reconcile retirement contributions, benefit invoices, and other HR-related expenses while coding invoices appropriately and resolving discrepancies in a timely manner.
• Assist with compliance and reporting needs by coordinating tax-related inquiries, supporting audit requests for workers’ compensation and unemployment matters, and maintaining accurate HR documentation.
• Experience in human resources administration with responsibility for recruiting coordination, onboarding, employee records, and offboarding activities.
• Knowledge of benefits administration across medical, dental, vision, life, disability, commuter, and retirement programs.
• Familiarity with payroll processes, HRIS platforms, and maintaining accurate leave and compensation records.
• Ability to manage background checks, employment documentation, invoices, and other confidential administrative materials with strong attention to detail.
• Experience supporting full cycle recruiting activities, including candidate sourcing through LinkedIn and other job boards.
• Strong written and verbal communication skills with the ability to work effectively with employees, managers, leadership, and external service providers.
• Comfortable handling audits, reconciliations, and compliance-related processes involving benefits, payroll, and retirement contributions.
• Ability to organize multiple priorities independently in a fast-paced environment.
TalentMatch
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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