Executive Assistant to CEO - $120k-$150k
Global technology firm is looking for an Executive Assistant to support Founder/CEO as a right-hand administrative and operational support person. Position will enable the assistant to act as a strategic partner and trusted operator, while keeping office operations moving in a fast-paced environment.
Responsibilities Include:
- Serve as a right-hand partner to CEO performing both EA and PA duties as needed
- Manage complex scheduling and calendar coordination across multiple time zones
- Arrange extensive global travel including air, ground transportation, dining reservation, hotels with different time zones, visas, etc.
- Prepare for high-stakes meetings: create agendas, materials, briefs, and follow-ups
- Handle sensitive information with discretion and professionalism; maintain absolute confidentiality
- Partner with internal leaders and external partners to support initiatives, troubleshoot blockers, and move projects forward
- Build and refine scalable administrative processes that keep our executive function running like a well-oiled machine
- Assist with office operations support including vendor management, supplies, invoicing, and some HR-related tasks
- Moderate Personal Assistant work as needed
Requirements Include:
- 8+ years of experience in administrative support to senior leadership including C-Suite, Founders, and executives
- Prior experience in tech firms and/or startup environments is a BIG plus; must be able to work at a fast-paced with an entrepreneurial mindset
- College graduates strongly preferred
- Previous work with business operations and light office management would be an asset
- Highly organized and detail-oriented, must have a keen sense of discretion
- An exceptional communicator with strong emotional intelligence and sound judgment
