Our client is ilooking to fill the role Executive Assistant to HR Team. This role supports two VP, HR Business Partners and the Head of Talent & Growth within Disney Entertainment Television’s People & Culture team. The Executive Assistant will manage daily administrative operations for senior executives, including calendar management, travel coordination, expense reporting, project tracking, and executive communications. This individual will act as a trusted partner to leadership, helping ensure smooth day to day operations while supporting key departmental initiatives. Success in this role requires professionalism, discretion, strong relationship building skills, and a solid understanding of Disney’s organizational structure and business operations. The ideal candidate is highly organized, detail oriented, proactive, curious, and thrives in a fast paced corporate environment.
Responsibilities
Administrative Support
- Manage complex executive calendars, meetings, appointments, and travel arrangements
- Prepare and edit presentations, reports, correspondence, and other executive materials
- Maintain electronic and physical filing systems
- Process expense reports and electronic transactions
- Manage office supplies, subscriptions, and departmental operational needs
- Handle highly confidential information with discretion
Meeting & Event Coordination
- Coordinate meetings and prepare agendas and materials
- Track action items and meeting follow ups
- Monitor conference room scheduling and monthly release calendar updates
- Assist with company events, employee engagement activities, and training sessions
Communication
- Serve as a primary contact for internal and external stakeholders
- Draft and distribute executive and departmental communications
- Liaise professionally with executives, talent, and assistants across Disney
- Facilitate communication between HR and other internal departments
Project Management
- Support planning and execution of HR initiatives and special projects
- Track timelines, deliverables, and project milestones
- Conduct research and provide operational support for team initiatives
HR Support
- Assist with onboarding and offboarding processes
- Support employee records and HR documentation
- Help prepare reports, metrics, and analytics
- Promote a professional, efficient, and collaborative work environment
Basic Qualifications:
- 3+ years of administrative experience, preferably in a corporate environment
- Bachelor’s degree or equivalent experience
- Proficiency with both Mac and Windows environments
- Advanced Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- High level of professionalism and discretion
- Ability to prioritize competing deadlines and adapt quickly
- Experience working effectively with all levels of an organization
- Familiarity with HR processes and systems is a plus
Additional Information
- Hybrid schedule requires onsite presence 4 days per week
- Must be comfortable working in a hoteling environment
- Segment: Disney Entertainment Television
- Business Unit: Human Resources
- Immediate interview/start availability strongly preferred
If you meet the required qualifications and are interested in this role, please apply today.
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