At Milan Laser Hair Removal, we’re not just transforming skin—we’re transforming confidence. As the nation’s largest laser hair removal provider, we’re built on a culture of excellence, innovation, and delivering a world-class experience for both our clients and our team.
We’re looking for an Executive Assistant who thrives in a fast-paced environment, anticipates needs before they arise, and brings professionalism, discretion, and operational excellence to every interaction. This role requires exceptional organization, adaptability, and attention to detail, along with the ability to confidently manage competing priorities while supporting senior leadership.
About The Role
The Executive Assistant plays a critical role in supporting the President and Chief Marketing Officer by helping drive organization, communication, and operational efficiency across the executive office. This role is responsible for managing complex schedules, event and travel management, coordinating executive communications, supporting strategic initiatives, and ensuring priorities remain aligned across a fast-moving organization.
From executive partnership and stakeholder management to event coordination and project support, you’ll serve as a trusted resource to leadership and collaborate cross-functionally to help keep the organization operating smoothly and efficiently.
Status: Full-time | Salaried
Location: Omaha, NE - Corporate Office (On-Site)
What You’ll Do - Executive Partnership & Strategic Support
- Serve as a trusted partner to the President and CMO, managing complex calendars and competing priorities with strategic intent
- Protect executive time by proactively identifying conflicts, coordinating priorities, and ensuring alignment across initiatives
- Handle confidential and sensitive matters with professionalism and discretion
- Act as a liaison between the executive office and internal teams, external partners, and key stakeholders
- Track action items, follow-ups, and commitments to ensure timely execution
- Communications & Stakeholder Management
- Draft and manage executive communications including emails, talking points, memos, and briefings
- Serve as a polished point of contact for executives, board members, clients, and external partners
- Coordinate communication across teams, departments, and time zones to keep priorities moving forward efficiently
- Logistics, Events & Project Coordination
- Coordinate travel arrangements, itineraries, and real-time schedule adjustments
- Organize executive meetings, leadership events, and special projects from planning through execution
- Support high-priority initiatives by tracking timelines, deliverables, and dependencies
- Partner with Talent Acquisition and leadership teams to coordinate executive interview logistics and candidate experiences
- Document Preparation & Administrative Support
- Create polished presentations, briefing documents, and executive-level reports
- Manage expense reporting, invoice processing, and budget tracking for the executive office
- Maintain organized filing systems, contact databases, and document libraries
- Front Office & Organizational Presence
- Represent the executive office with professionalism, warmth, and executive presence
- Help create a welcoming experience for clients, VIP guests, and business partners
- Support front office responsibilities as needed, including receiving mail and deliveries
What We're Looking For
- 3–5+ years of executive assistant or chief of staff experience supporting senior leadership
- Exceptional organizational skills with the ability to manage multiple priorities simultaneously
- Strong written and verbal communication skills with a polished, professional presence
- Proficiency in Microsoft Office Suite and digital collaboration tools
- Ability to maintain confidentiality and exercise excellent judgment
- Highly proactive, resourceful, and solutions-oriented
- Strong interpersonal skills and emotional intelligence
- Bachelor’s degree preferred or equivalent professional experience
What Sets You Apart
- You anticipate needs before they arise
- You stay calm and organized under pressure
- You communicate with confidence and professionalism at all levels
- You take ownership and follow through without being asked
- You bring positivity, adaptability, and a team-first mindset to every interaction
Why You'll Love Working Here
- Be part of a fast-growing, nationally recognized brand
- Work closely with executive leadership and gain exposure to high-level business operations
- Join a collaborative, high-performing team culture
- Opportunities for professional growth and development
- Make a meaningful impact in a role that supports company-wide initiatives
Benefits
- Medical, dental, vision, disability and life insurance within 30 days
- Unlimited PTO - work with your manager and take time as needed
- 6 Paid holidays
- $50 cellphone stipend paid out monthly
- 401k retirement plan with vested 4% employer match after 90 days
- Career advancement opportunities + Culture/environment
- Employees and their spouse or legal partner receive free laser hair removal services
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.
We are deeply committed to attracting talented team members in the US from all backgrounds regardless of race, age, gender, ethnicity, religion, sexual orientation, disability status, or nationality. However, at this time, we are not sponsoring any Visas.
Equal Opportunity Employer
