Executive Assistant - Midtown Real Estate / Investment Firm - $70-$85K + fully paid benefits
A close-knit, hands-on office environment is seeking a dedicated and poised Executive Assistant to support a senior leader. This is a boutique-style setting where the pace is steady, the culture is traditional, and no two days are the same.
The executive oversees a diverse portfolio of business interests and is looking for a highly reliable administrative partner to help manage both professional and personal priorities with discretion and precision.
Responsibilities:
- Manage complex, ever-changing calendars across professional and personal commitments, ensuring alignment and efficiency
- Coordinate domestic and international travel, including detailed itineraries, logistics, and real-time adjustments as needed
- Serve as a primary point of contact, handling communications with internal stakeholders, external partners, and vendors with professionalism and discretion
- Screen and prioritize emails, calls, and requests, responding or escalating as appropriate
- Prepare and organize meeting materials, presentations, and reports to support executive decision-making
- Maintain organized systems for files, contacts, and documentation to ensure easy access and continuity
- Track tasks, follow-ups, and key deadlines, ensuring nothing falls through the cracks
- Assist with personal administrative needs, including scheduling, reservations, and coordination of appointments
- Liaise with vendors and service providers, managing relationships and ensuring timely execution of deliverables
- Support light project coordination across various business initiatives, keeping timelines and stakeholders aligned
- Handle expense tracking, reporting, and general administrative processes with accuracy and timeliness
- Leverage Microsoft Office and other tools to streamline workflows and improve overall efficiency
- Maintain strict confidentiality across all business and personal matters
Qualifications:
- 10+ years of experience providing high-level executive support in a fast-paced, professional environment
- Proven ability to manage complex calendars, travel logistics, and shifting priorities with minimal oversight
- Strong communication skills, both written and verbal, with the ability to interact across all levels of an organization
- High level of discretion and judgment when handling confidential information
- Detail-oriented with exceptional organizational and follow-through skills
- Proactive mindset with the ability to anticipate needs and problem-solve independently
- Comfortable supporting both professional and personal administrative responsibilities
- Experience working in a traditional, in-person office environment preferred
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint); exposure to additional tools or systems is a plus
- Ability to prioritize effectively and remain composed under pressure
- Strong work ethic with a reliable, consistent approach to day-to-day responsibilities
Base Salary: $70-$85k plus fully paid company benefits
The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.
Please send your resume for immediate consideration to:bsedita@adviceny.com
If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!
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