Location: San Francisco, Remote
Who Are We?
About Airlock Digital
Airlock Digital is a global leader in application control and allowlisting. We seek to empower every organization to run only what they trust and operate free from malware and ransomware.
With rapid growth across Australia, North America, and EMEA. We are committed to our core values, respect, determination, and integrity. We support a diverse and expanding global customer base. At Airlock, we pride ourselves on being a team of humble, collaborative, and driven professionals who support one another and share a passion for cybersecurity.
What We Are Looking For
We’re seeking an exceptional Talent Acquisition Coordinator to be the operational backbone of our recruiting function. This role goes beyond coordination—you will serve as a Greenhouse owning reporting, driving process rigor, and enabling both TA and hiring leaders to operate more effectively.
You’ll be a critical partner to recruiters, hiring managers, and candidates, ensuring every part of the hiring process runs with precision, speed, and care. This is a high-ownership role for someone who thrives in fast-paced environments, takes pride in flawless execution, and understands that candidate experience is a direct reflection of our brand.
You are the connective tissue of the TA team—keeping pipelines moving, data clean, systems optimized, and stakeholders informed.
Key Responsibilities
- Greenhouse Ownership & Reporting
- Serve as the Greenhouse (ATS) expert across the organization
- Build and maintain custom reports and dashboards to provide insights into pipeline health, hiring velocity, and recruiter performance
- Ensure data integrity and accuracy at scale—clean data is non-negotiable
- Optimize workflows, templates, and system configurations to improve efficiency and consistency
- Partner with leadership to deliver reporting that supports data-driven hiring decisions
Training & Enablement
- Train recruiters and hiring managers on Greenhouse best practices, workflows, and interview processes
- Create documentation and scalable resources to improve adoption and consistency
- Act as the go-to resource for system questions, troubleshooting, and process guidance
Interview Coordination & Candidate Experience
- Support end-to-end interview coordination, managing complex scheduling across time zones and functions
- Serve as the primary point of contact for candidates, delivering a white-glove, high-touch experience
- Ensure every interaction is clear, timely, and reflective of company standards
- Proactively anticipate and resolve scheduling conflicts and logistical challenges
Operational Excellence
- Manage candidate flow and pipeline movement within Greenhouse with real-time updates and precision
- Partner with recruiters and hiring managers to ensure feedback is captured promptly and processes move forward efficiently
- Identify bottlenecks, flag gaps, and continuously improve workflows and processes
- Support broader TA operations, projects, and initiatives as needed
Required Skills & Qualifications - 2-3+ years of experience in recruiting coordination, TA operations, or similar role in a high-growth environment
- Strong expertise in Greenhouse (ATS) including:
- Scheduling workflows
- Pipeline management
- Custom reporting and dashboards
- Data integrity best practices
- Experience building reports and using data to drive insights and decisions
- Proven ability to manage high volume and competing priorities with speed and accuracy
- Experience training or enabling stakeholders (recruiters, hiring managers, or teams) on tools and processes
- Excellent written and verbal communication skills across all levels, including senior stakeholders
- Highly organized with exceptional attention to detail and strong judgment with confidential information
- Comfortable working in a fast-paced, evolving environment with ambiguity
- Proactive, resourceful, and solutions-oriented mindset
What We Offer
We don’t think money is everything, but we know it is an important part of your decision to apply for a role. This position has a salary range of USD $90,000-$112,500. Additional factors considered in extending an offer include responsibilities of the job, education, location, experience, knowledge, skills, abilities, and internal equity, alignment with market data, or applicable laws.
At Airlock Digital we offer a wide range of benefits to our eligible team members. Our benefit programs vary by location and can include Medical, dental, and vision insurance – 401K Plan with 4% Company Match – Life and Disability Programs – Paid Parental Leave - Paid time off and Paid Holidays – Volunteer and Birthday Time off – Home Office Allowance
Our Commitment
We believe in supporting our team members both personally and professionally. Named one of the USA’s Greatest Places to Work in 2024 and 2025, we value flexibility, trust, and a work environment that empowers our team to do their best work.
We will be assessing applications as they come in, so we encourage you to send your resume through to us as soon as possible. All official job offers from our company are extended directly by our recruitment team and will be sent through an official BambooHR document for your review and signature. Please be aware that we do not ask for any personal information in the process of extending offers of employment, such as financial details or social security numbers. Upon acceptance of any offer, we will request such information as part of the onboarding process prior to or on your first day of employment, and only after completing a background check through an authorized third-party vendor. If you receive any communication asking for personal details outside of these processes, please contact us immediately to verify the authenticity of the request. Your security is important to us, and we are committed to a safe and transparent hiring experience. No contact from recruitment agencies, thank you
