Position Summary
The HR Coordinator supports a high-volume onboarding function within a fast-paced staffing environment. This role is responsible for generating offer letters, coordinating onboarding, and ensuring timely completion of all pre-employment requirements.
This position partners closely with internal recruiters to support a smooth onboarding experience. The role also supports ongoing contractor care for a subset of employees, providing check-ins, answering questions, and assisting throughout the assignment lifecycle.
Position Responsibilities
- Manage full-cycle onboarding from offer through start date in a high-volume staffing environment
- Generate and send offer letters and client-specific documentation via Bullhorn
- Initiate and manage background checks through vendors including ScoutLogic, HireRight, and Checkr.
- Create employee profiles in Paylocity and distribute onboarding documents (I-9, W-4, direct deposit, handbook, etc.)
- Coordinate and conduct remote I-9 verification calls via video; manage scheduling and ensure compliance
- Track onboarding progress and provide proactive status updates to recruiters and internal stakeholders
- Support candidates and contractors by answering questions and resolving issues related to onboarding, payroll, benefits, and assignment logistics
- Manage onboarding requirements across multiple clients, ensuring compliance with varying processes and documentation standards
- Conduct periodic check-ins with contractors, monitor assignment timelines, and communicate updates or changes as needed
- Support offboarding, including processing terminations and ensuring a smooth end-of-assignment experience
- Maintain accurate employee data within HR systems and support additional HR administrative tasks as needed
- Effectively manage workload during both low and high-volume periods
Must-Have Qualifications
- Minimum of 3 years of experience in Human Resource, onboarding or related experience
- Experience supporting high-volume onboarding or staffing environments
- Hands-on experience with HR systems (ATS and/or HRIS)
Required Skills
- Strong communication and customer service skills
- High attention to detail and organization
- Ability to work in a fast-paced, deadline-driven environment
- Comfortable conducting frequent video calls
- Ability to manage varying client-specific requirements
- Preferred: Experience with Bullhorn, Paylocity, ScoutLogic, and HireRight
Education and Experience
- Bachelor’s degree in Human Resources, Business, or related field, or equivalent experience
Compensation
- Base salary range: $70,000 – $85,000 + bonus, depending on experience and location
Location
- This is a fully remote position
- Candidates based in or near the San Francisco Bay Area are preferred for occasional in-person training and collaboration, though this is not required. While the role is fully remote, we do have a small headquarters office in Danville, CA.
Additional Requirements
- Ability to travel for occasional company events (approximately once per year)
- Upcoming event scheduled for October 20–23 in Seattle
Note
This is a high-volume, process-driven role best suited for candidates with direct onboarding or HR operations experience, preferably within a staffing or agency environment.
