About the Company
The Finance Assistant will play a key role in maintaining accurate financial records, managing the sales ledger, and supporting daily financial operations. This role also includes assisting with credit control, improving financial processes, and providing excellent service to clients and internal stakeholders.
About the Role
This role involves various responsibilities that contribute to the overall financial health of the organization.
Responsibilities
Sales Ledger Management
- Support in managing the sales ledger, ensuring all financial transactions are accurately recorded and reconciled.
- Process and post daily invoices relating to stock and services.
Reporting and Analysis
- Produce daily sales reports to assist in monitoring business performance.
- Conduct monthly supplier statement reconciliations to ensure accuracy in financial records.
Credit Control and Customer Service
- Assist with credit control duties, including following up on outstanding payments as needed.
- Provide excellent customer service to clients and internal stakeholders, handling queries promptly and professionally.
- Raise credit notes and resolve invoice discrepancies effectively.
Banking and Reconciliations
- Post daily banking transactions and ensure accurate financial records.
- Perform daily bank reconciliations to maintain up-to-date cash flow records.
Payroll Duties
- Assist in the preparation and processing of monthly payroll for employees in an accurate and timely manner.
- Maintain and update payroll records, including new hires, terminations, salary changes, and deductions.
- Calculate wages, overtime, bonuses, and statutory deductions (taxes, pensions, social security, etc.).
- Ensure compliance with local labor laws, tax regulations, and company policies.
- Coordinate with HR regarding employee data, benefits, and compensation changes.
- Respond to employee payroll queries and resolve discrepancies efficiently.
- Prepare payroll reports for management and accounting purposes.
- Support audits by providing payroll documentation and reports as required.
Process Improvement
- Collaborate with the finance team to identify and implement process and system improvements for efficiency and accuracy.
