Human Resources Coordinator
Location: Chicago, IL (Hybrid: Monday–Thursday in office)
Reporting To:Head of People / VP, People
About StoicLane
StoicLane is a permanent capital firm building and scaling businesses for the long term. Since 2021, we’ve partnered with companies across financial services, insurance, real estate, and business services—using capital, technology, and hands-on operating support to drive faster, smarter growth.
Our platform spans five high-growth verticals: Monarch Collective (vacation rental management), Ascribe (valuation and asset services), Archer Lewis (accounting and tax), Armhr (PEO and HR solutions), and Reverus (managed IT services).
This is a chance to build in real time. StoicLane is early, scaling quickly, and taking on ambitious challenges. You’ll work alongside operators who move fast, think like owners, and are shaping what this platform becomes.
Position Summary
StoicLane is seeking a Human Resources Coordinator to support day-to-day HR operations. This role is ideal for someone who enjoys being at the center of execution—ensuring HR processes run smoothly while contributing to the buildout of scalable, consistent people practices.
The Human Resources Coordinator will play an important role across the full employee lifecycle, including onboarding, benefits, payroll coordination, recruiting support, compliance, and employee inquiries. This role partners closely with HR leadership and operations resources to deliver a responsive, accurate, and high-quality employee experience.
Key Responsibilities
- Provide day-to-day HR administrative support, including maintaining employee records, processing electronic paperwork, and managing documentation
- Maintain accurate and up-to-date employee data in HR systems to support compliance, reporting, and operational needs
- Assist with payroll and benefits administration, including new hire setup, employee changes, audits, and communication with external vendors
- Coordinate virtual or on-site I-9 verification for newly hired employees
- Serve as a first point of contact for employee and manager HR questions related to payroll, benefits, leave, HR policies, and other routine inquiries, escalating issues when appropriate
- Support recruiting coordination by posting open roles, managing applicant tracking system workflows, scheduling interviews, and assisting with pre-employment activities
- Coordinate onboarding and offboarding activities to ensure a smooth and consistent employee experience
- Provide administrative support for ADA accommodations and FMLA or other leave processes, including tracking documentation and scheduling interactive process meetings
- Assist with HR reporting, audits, training coordination, policy administration, and other HR operational initiatives
- Support employee engagement efforts and internal communications to help foster a positive and connected culture
- Our company is growing quickly, and with that comes meaningful opportunities to help shape, build, and improve our processes and HR programs. There is significant opportunity to make an impact here, and additional projects and responsibilities will evolve along the way. We’re looking for someone who is energized by the opportunity to build alongside a growing team and gain tremendous experience throughout the journey.
Core Competencies:
- Empathetic: Builds strong relationships by listening attentively, understanding employee perspectives, and responding thoughtfully to questions and concerns
- Initiative & Ownership: Takes ownership of responsibilities, follows through on commitments, and approaches work with a proactive, solutions-oriented mindset
- Nimble Learner: Adapts quickly to new systems, processes, and priorities in a growing environment
- Effective Communicator: Communicates clearly and professionally across a variety of audiences and situations
- Attention to Detail: Maintains accuracy and consistency across HR processes, systems, and documentation
Qualifications:
- 1–3 years of Human Resources experience, with exposure to benefits, payroll, or HR operations preferred
- Experience supporting core HR processes across the employee lifecycle (onboarding, employee changes, offboarding)
- Familiarity with HR systems (e.g., Paylocity or similar HRIS)
- Proficiency in Google Workspace and Microsoft Office (Excel, Word, PowerPoint)
- Ability to work from the Chicago office on a Hybrid schedule of Monday through Thursday.
What We Offer
- As of the date of this posting, a good faith estimate of the current pay scale for this position is $25.00 - 33.00 / hour, and will be eligible for overtime in accordance with applicable federal and state laws. Placement in the range depends on several factors such as experience, skills, geography and internal equity and may change over time.
- We offer a comprehensive package of benefits including paid time off (flexible paid time off, paid sick leave and paid Holidays), medical/dental/vision insurance and 401(k) to eligible employees.
StoicLane is an Equal Employment Opportunity employer.
