Executive Assistant & Office Manager to the CEO
Midtown, NYC
8:30-5:30
About the Role
We are seeking a highly organized, proactive, and discreet Executive Assistant & Office Manager to support our CEO and global leadership team in a fast-paced, dynamic environment.
The ideal candidate will embody our core values of integrity, humility, passion, and truth, while demonstrating exceptional judgment and professionalism in handling sensitive and confidential information. This individual will play a critical role in keeping the executive team organized, informed, and operating efficiently while also ensuring smooth day-to-day office operations.
This role is ideal for someone who thrives in a high-growth environment, anticipates needs before they arise, and enjoys being a trusted strategic partner to leadership.
What You’ll Do
Executive Support
- Provide high-level administrative support to the CEO and global leadership team
- Manage complex calendars across multiple time zones, prioritize scheduling needs, and resolve conflicts proactively
- Coordinate virtual and in-person meetings, including team meetings, all-hands, off-sites, and 1:1s
- Prepare meeting logistics, materials, agendas, and catering as needed
- Arrange domestic and international travel in accordance with company T&E policies
- Process expense reports accurately and efficiently
- Support executives with ad-hoc projects, strategic initiatives, and cross-functional coordination
Office Management
- Serve as the primary Office Manager, ensuring a smooth and well-functioning workplace environment
- Oversee office supplies, vendor relationships, and light office maintenance
- Partner with Corp IT, Building Services, and internal teams to support operational needs
- Maintain organized filing systems and documentation for efficient information access
- Act as a central coordination point for company-wide initiatives, communications, and deadlines
What We’re Looking For
- Proven experience supporting C-suite executives in a fast-paced environment
- Previous experience in both Executive Assistant and Office Manager roles
- Strong proficiency with Outlook, Concur, and Microsoft Office Suite, Word, Excel, PowerPoint
- Experience working in a professional business office setting; Tech or Financial Services industry experience preferred
- Bachelor’s degree or equivalent practical experience
- Exceptional organizational skills and attention to detail
- Ability to manage ambiguity, shifting priorities, and high-volume workflows
- Strong business acumen with the ability to anticipate needs several steps ahead
- High level of discretion and sound judgment handling confidential information
- Tech-savvy with the ability to quickly learn new systems and tools
- Excellent communication and relationship-building skills across all levels of an organization
5-7 years experience Max
