We are partnering with a leading global financial services firm seeking an Executive & Personal Assistant to support one of their C-Level Executives. This role blends high-level executive support with personal assistance responsibilities and is ideal for a polished, highly organized professional who thrives in a fast-paced, high-accountability environment and can manage competing priorities with discretion and sound judgment.
Responsibilities:
- Manage highly complex calendars, scheduling, and administrative priorities for the Executive Vice Chairman / General Counsel
- Coordinate detailed domestic and international business travel
- Track, prepare, and submit expense reports accurately and in a timely manner
- Act as a trusted gatekeeper and liaison with senior internal partners and external stakeholders
- Provide administrative and organizational support related to personal financial and healthcare matters, including bill processing and reimbursements
- Coordinate personal and family travel, including preparation of detailed itineraries
- Assist with oversight and coordination of household-related vendors and services
- Track critical personal documents and ensure timely renewal (e.g., passports, licenses, registrations, insurance, Global Entry)
Requirements:
- Proven experience supporting a C-suite or senior executive in a fast-paced, high-accountability environment
- Exceptional organizational skills with meticulous attention to detail
- Strong professional presence with excellent judgment, discretion, and confidentiality
- Ability to remain calm under pressure and proactively anticipate needs
- Comfortable navigating both executive and personal support responsibilities
- Bachelor's Degree required
