We are looking for an Executive Assistant to provide high-level support to senior leaders. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment, stays ahead of shifting priorities, and brings strong judgment to executive support. The role will focus on complex scheduling, travel coordination, meeting preparation, and administrative partnership for leadership, with the potential to support more than one director. This opportunity offers a hybrid schedule and a chance to grow into a long-term role based on business needs and performance.
Responsibilities:
• Manage complex executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for internal and external commitments.
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and schedule adjustments as plans evolve.
• Prepare and submit expense reports accurately and on time while maintaining compliance with company guidelines.
• Oversee meeting logistics by arranging conference space, visitor access, catering, materials, and other operational details needed for successful sessions.
• Create agendas, capture detailed meeting notes, and distribute follow-up information to support accountability and next steps.
• Assist with presentations, reports, and board-related materials by gathering content, formatting documents, and tracking deadlines across stakeholders.
• Support board meeting execution, including assembling board books and coordinating deliverables from senior leaders within required timelines.
• Welcome onsite guests and guide them to appropriate meeting locations while ensuring a detail oriented executive experience.
• Contribute to onboarding and knowledge-sharing efforts in partnership with the current Executive Assistant, while taking on additional projects as needed.
• Follow applicable internal controls, policies, and administrative procedures associated with the role.
• 5+ years of experience supporting senior executives in a demanding, high-visibility business environment.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities with sound judgment.
• Demonstrated success handling complex calendar management, executive meetings, and travel coordination.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, with the ability to learn new systems quickly.
• Experience preparing meeting documentation and recording accurate minutes, including support for board-level meetings.
• Strong communication skills and the ability to work effectively with stakeholders across different levels and global teams.
• Adaptable, collaborative, and solutions-focused approach to executive support.
• Bachelor’s degree preferred.
TalentMatch
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