Role Objective
We are seeking a detail‑oriented and motivated HR & Office Administrator to support daily operations and contribute to the growth of our Boca Raton office. This entry‑level role is ideal for candidates with an HR degree or foundational HR training who are eager to build hands‑on experience across human resources, onboarding, employee support, and office administration. You will play a key role in maintaining a professional, organized, and employee‑focused environment.
Key Responsibilities
Human Resources Administration (Primary Focus)
- Serve as a first point of contact for HR‑related inquiries, providing timely and professional support to employees and candidates
- Maintain accurate and confidential employee records, including personnel files, attendance, and leave tracking
- Enter, update, and audit employee information in HR systems to ensure compliance and data integrity
- Assist with the preparation of offer letters, employment agreements, onboarding packets, and HR documentation
- Coordinate new‑hire onboarding, orientation schedules, and pre‑employment requirements
- Support HR initiatives such as employee engagement activities, policy updates, and compliance projects
- Assist with benefits administration tasks, including enrollment tracking and employee communication
- Help ensure HR processes align with company policies and employment regulations
Office & Administrative Support
- Welcome clients, visitors, and vendors with a polished, professional presence
- Manage front‑desk operations including calls, mail, deliveries, and visitor coordination
- Monitor office supplies and coordinate purchasing of materials, equipment, and office resources
- Liaise with vendors, building management, and maintenance providers to ensure a clean, safe, and efficient workspace
- Provide administrative support to the executive team, including scheduling, travel coordination, and meeting logistics
- Assist with basic accounting tasks such as invoice processing and expense tracking
Qualifications & Experience
- Bachelor’s degree in Human Resources, Business Administration, or a related field strongly preferred
- 0–3 years of experience in HR support, office administration, or related roles (internships welcome)
- Experience in a fast‑paced, client‑facing, or professional services environment preferred; real estate experience a plus
Required Skills
- Strong attention to detail and accuracy in HR documentation and data entry
- Excellent organizational and time‑management abilities
- Professional communication skills with a customer‑service mindset
- Ability to handle confidential information with discretion and integrity
- Proactive, self‑motivated, and able to manage multiple priorities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort learning new HR systems
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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