Job Title: Executive Assistant / Personal Assistant

Location: New York, NY

About The Role

We are seeking an exceptional Executive Assistant to support the CEO and Chief Creative Officer, husband-and-wife founders of a fast-growing fashion and retail brand. This role will also support the calendar management for the President. This role is ideal for someone who thrives at the intersection of business, creativity, and lifestyle management, and who enjoys being the “catch all” and can be trusted working closely with visionary founders in a dynamic, entrepreneurial environment.

As a trusted support to the founders, the Executive Assistant will play a critical role in ensuring their time, communication, and priorities are managed with precision and discretion. This role blends traditional executive support, company-wide coordination, and personal assistant responsibilities, helping the founders seamlessly manage both professional and personal commitments.

The ideal candidate is highly organized, proactive, polished, and an excellent communicator who can confidently interact with leadership, teams across the company, and external partners.

Key Responsibilities

Executive Support

Manage complex and evolving calendars for the CEO, Chief Creative Officer and President ensuring priorities and time are aligned with business needs
Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
Serve as a key point of contact between the founders and internal leadership, external partners, and brand collaborators
Prepare meeting materials, presentations, and agendas; capture notes and track follow-ups
Draft correspondence and manage communications on behalf of the executives
Strong comfort level of working with three unique working styles and being amenable to individual preferences
Responsible for ordering executive lunch
Responsible for ensuring there is a delegate for this roles responsibilities when on PTO or OOO

Company Communication & Calendar Ownership

Own and manage the company-wide calendar, ensuring visibility and alignment across key meetings, milestones, launches, and events
Ensure clarity and coordination across departments including design, merchandising, marketing, operations, and leadership
Own and manage personal orders (both ordering and receiving/unpacking/steaming)

Business & Brand Support

Coordinate key meetings across design, merchandising, marketing, and leadership teams
Assist in preparation for board meetings, investor communications, and brand partnerships
Support planning around seasonal milestones including market appointments, campaigns, and industry events
Help manage logistics around all events, press opportunities, and brand activations
Support special projects and strategic initiatives as they arise
Support in sending and receiving of any personal and business shipments
Support ordering gifts on behalf of the Executives for any reason
Ensure organization and tidiness of office of executives
Able and willing to run errands on an as needed basis

Personal & Family Assistant Support

Maintain and coordinate the family calendar, ensuring alignment across professional and personal schedules
Plan and coordinate family travel, including flights, accommodations, itineraries, and special arrangements
Assist with household logistics, scheduling and confirming appointments, reservations, and event planning as needed
Coordinate schedules and activities related to family commitments
Act as a trusted and discreet partner in managing the day-to-day flow of both business and personal priorities

Operational Excellence

Maintain organized systems for documents, files, and key company information
Process expenses and coordinate with vendors as needed
Identify opportunities to streamline processes and improve efficiency across the founders’ workflows

Qualifications

5+ years of experience supporting senior executives, founders, or C-suite leaders
Experience within fashion, retail, or a creative brand environment strongly preferred
Prior experience in a hybrid Executive Assistant / Personal Assistant role is a plus
Exceptional communication skills, both written and verbal, with the ability to interact confidently across all levels of an organization
Strong organizational and time-management skills with the ability to prioritize competing demands
High level of discretion regarding confidentiality, judgment, and emotional intelligence
Ability to anticipate needs and problem-solve proactively
Proficiency in Google Workspace, Slack, and presentation tools

Salary $100,000-$120,000

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Executive Assistant / Personal Assistant

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