Executive Personal Assistant to Founder - Private Investment Office (Chelsea/Meatpacking) - $140k-165k+B+Fully Paid Benefits
A private investment firm is seeking a seasoned Executive / Personal Assistant to provide high-level support to its Founder. This is a highly visible role within a small, collaborative team and is well-suited for a polished, discreet, and proactive assistant who has experience supporting senior executives, founders, principals, or high-net-worth individuals in a fast-paced environment.
The role will involve a blend of executive and personal support, with ownership over complex scheduling, global travel, expenses, personal administration, and coordination across residences, vendors, and household staff. The ideal candidate is calm under pressure, highly organized, service-minded, and comfortable operating with discretion.
The Founder is a genuine, respectful, and highly successful investment professional who gives their team autonomy, values a good sense of humor, and appreciates someone who can stay one step ahead while maintaining discretion and strong follow-through.
Responsibilities:
- Manage a complex calendar, including shifting priorities, meeting coordination, and daily schedule flow
- Own end-to-end domestic and international travel planning, including private aviation, hotels, transportation, and detailed itineraries
- Coordinate ground transportation, drivers, reservations, appointments, and personal logistics
- Organize, track, and submit expense reports and related documentation
- Assist with personal bill pay coordination, vendor follow-up, and property-related administrative tracking
- Liaise with household staff, vendors, building teams, and service providers across multiple residences
- Coordinate medical appointments, personal errands, gifting, banking-related tasks, and other confidential matters
- Partner closely with internal team members to ensure seamless communication and follow-through
- Anticipate needs, solve problems independently, and maintain a high level of professionalism and discretion
Qualifications:
- 5+ years of Executive Assistant, Personal Assistant, or blended EA/PA experience
- Prior support to a founder, principal, C-suite executive, or high-net-worth individual, a plus
- Experience in finance, private equity, family office, investment management, or a similarly high-touch environment preferred
- Strong experience with complex travel logistics, calendar management, expenses, and confidential personal support
- Comfortable coordinating with household staff, vendors, drivers, hotels, and other external parties
- Polished communication style, strong judgment, and the ability to remain composed under pressure
- Highly organized, proactive, discreet, adaptable, and solutions-oriented
Base Salary: $140k- $165k plus bonus, fully paid benefits, 401k, and additional perks!
The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.
Please send your resume for immediate consideration to: bsedita@adviceny.com
If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!
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