Cadent ignites seamless connections between brands, publishers & consumers. Our predictive AI orchestrates outcomes on any platform customers are on, across any media they consume & at any stage of the journey. To learn more, please visit Cadent.com.
We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role is responsible for managing complex schedules, coordinating cross-functional activities, and ensuring seamless day-to-day operations. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced, high-growth environment.
Responsibilities
Executive Support & Calendar Management
- Manage complex calendars, including scheduling internal and external meetings across multiple time zones
- Prioritize and coordinate competing requests, ensuring alignment with business priorities
- Prepare agendas, materials, and briefing documents for meetings
- Track action items and follow-ups to ensure timely completion
Communication & Coordination
- Serve as a primary point of contact between executives and internal/external stakeholders
- Draft, review, and manage communications on behalf of executives
- Coordinate cross-functional meetings and ensure alignment across teams
- Maintain a high level of professionalism and confidentiality in all interactions
Travel & Logistics
- Arrange domestic and international travel, including flights, accommodations, and itineraries – paying attention to individual executive preferences
- Manage expense reporting and reconciliation in a timely manner
- Coordinate logistics for offsites, team events, and executive meetings
- Proactively create packages to prepare executives for travel prior to their departure
Operations & Project Support
- Support special projects, presentations, and reporting as needed
- Assist in preparing materials for leadership meetings, board meetings, and client engagements – including follow up materials, notes and takeaways
- Identify opportunities to improve processes and increase efficiency
- Partner with other administrative staff to ensure coverage and continuity
- Act as back-up and overflow support for office management activities, including setting up/breaking down for internal and external meetings, managing office supplies, etc.
Qualifications
- 5+ years of experience supporting senior executives, preferably in a fast-paced or technology-driven environment
- Strong organizational and time management skills with exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and adapt quickly to changing needs
- High level of discretion and professionalism when handling confidential information
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and collaboration tools (e.g., Slack, Zoom)
- Experience with calendar management across multiple stakeholders and time zones
Preferred Qualifications:
- Experience supporting C-level executives
- Experience in media, advertising, or technology environments
- Familiarity with expense management and travel platforms (e.g., Concur)
- Strong problem-solving skills and a proactive, solutions-oriented mindset
Eligibility:
- Must be legally authorized to work in the United States without employer sponsorship now or in the future.
