Innovative manufacturing company is seeking an experienced Human Resource Specialist-Executive Admin to join their team!

THE OPPORTUNITY

The Human Resource Specialist-Executive Administrator supports day-to-day HR operations across the employee lifecycle. This role provides administrative and employee-facing support in recruitment coordination, onboarding and offboarding, HRIS and personnel record maintenance, benefits and leave administration support, training documentation, HR compliance, and executive administration. The Human Resource Specialist-Executive Assistant ensures timely, accurate, and confidential handling of HR processes and executive support responsibilities while promoting a positive and compliant workplace culture.

What We Do

Birdie’s client, Titan Fittings, is a U.S.-based manufacturer of high-quality hydraulic and stainless steel fittings, serving customers across industries with both standard and custom solutions. Through precision CNC machining, scalable production, and rapid turnaround times, Titan delivers reliable components that meet exacting specifications and regulatory requirements, supported by full certifications and inspection documentation. Titan Fittings is ISO 9001:2015 certified and committed to consistent quality, continuous improvement, and customer satisfaction. The company values craftsmanship, accountability, and teamwork, and seeks employees who take pride in producing dependable products and contributing to a culture of operational excellence.

What You Will Be Doing

HR Administration & Employee Support

Serve as a first point of contact for routine HR questions and direct employees to the appropriate resources or leadership as needed.
Maintain accurate employee records in HRIS, including job/compensation changes, status updates, and required acknowledgements.
Maintain confidential personnel files and ensure proper recordkeeping, retention, and destruction practices.
Prepare employment verification letters, status confirmations, and other HR documentation as requested and approved.

Talent Acquisition & Onboarding

Coordinate job postings, applicant tracking, interview scheduling, and candidate communications in partnership with hiring managers.
Support screening activities, reference checks, and pre-employment processes (background checks, and onboarding paperwork).
Coordinate new hire onboarding and orientation, including completion of required forms, policy acknowledgements, and training assignments.
Create and maintain updated job descriptions in collaboration with managers to reflect evolving business needs.

Employee Offboarding & Separation Support

Coordinate offboarding activities with HR leadership, managers, payroll, IT, and benefits providers to ensure a timely, compliant, and organized separation process.
Prepare and maintain separation documentation, exit checklists, final pay coordination items, PTO and benefits status updates, and company property/equipment return tracking.
Schedule and document exit interviews when applicable, update HRIS and personnel records, and ensure separation records are retained confidentially.

Training, Compliance & Documentation

Track and maintain training records, training matrices, and required compliance documentation by job function.
Support training coordination and documentation for ISO 9001, ITAR, safety, and other required programs as applicable.
Assist with internal and external audits by organizing HR documentation and providing requested records within required timelines.

Employee Relations & Performance Support

Support employee relations matters by gathering documentation, coordinating meetings, and maintaining accurate records in alignment with HR guidance.
Assist with performance management processes, including coaching documentation, corrective actions, and follow-up tracking.
Maintain professionalism and confidentiality when handling sensitive employee information and investigations.

Benefits & Leave Administration Support

Assist employees with benefits enrollment, qualifying life events, and general benefits questions; coordinate with vendors as needed.
Support leave administration processes (e.g., FMLA/ADA/state leaves as applicable) by tracking documentation, timelines, and communication.
Support PTO and leave tracking coordination and ensure proper documentation is retained.

Payroll Support & HR Reporting

Provide payroll processing backup support, including timecard review assistance and coordination of approved employee changes.
Support HR reporting and metrics, including headcount, turnover, onboarding status, and training completion tracking.
Identify opportunities to improve HR processes, forms, and documentation for consistency and efficiency.

Executive Administration Support (~20% of duties)

Provide administrative support to executive leadership, including calendar coordination, meeting scheduling, agendas, notes, action item tracking, and follow-up.
Assist with preparation and organization of executive correspondence, reports, presentations, confidential documents, and special projects.
Coordinate executive travel, visitor/client meetings, vendor communications, and other administrative tasks while maintaining discretion and professionalism.

What You Will Bring To Our Organization

Bachelor’s degree in human resources, Business Administration, or related field preferred.
Minimum of 3 years of HR experience in an HR Specialist/Coordinator/Generalist support role preferred.
Working knowledge of federal, state, and local employment laws and HR compliance requirements.
Strong organizational skills, attention to detail, and ability to manage multiple priorities with accuracy and discretion.
Excellent interpersonal and communication skills, with the ability to maintain confidentiality and professionalism.
Proficiency in Microsoft Office Suite; experience with HRIS and payroll systems (ADP preferred) is a plus.
Ability to provide executive-level administrative support with discretion, follow-through, and strong written communication.

What Our Organization Is Providing

Expected annual salary range of $70,000 - 80,000 based on experience.
Medical, Dental, and Vision Insurance
Life and Disability Insurance
Paid Time Off, Sick Time and Paid Holidays
401(k) Retirement Plan with Company Match first 3% at 100%, and the next 2% at 50%
Additional voluntary benefits

Birdie provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetics, Veteran status, or other legally protected characteristics. In addition to federal law requirements, Birdie complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Birdie will not discriminate or retaliate against applicants for failing to disclose wage rate history in accordance with applicable law.

Birdie expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, marital status, disability or veteran status. Improper interference with the ability of Birdie employees to perform their job duties may result in discipline up to and including discharge.

Birdie vacatures

Human Resource Specialist - Executive Administrator

Never Miss a New Opportunity