Executive Assistant

$90-110k

Atlanta, GA - (Buckhead) - in-office role

Responsibilities:

Provide comprehensive administrative and operational support to the CEO.
Provide high-level, trusted support to the CEO, managing a wide range time-sensitive responsibilities to ensure smooth day-to-day operations.
Coordinate active calendars for the CEO, including meetings, appointments, personal engagements.
Support workplace operations in coordination with building management, including conference room scheduling, security badges, and parking logistics.
Facilitate conference sponsorships and attendance, including travel arrangements for company attendees.
Organize and book CEO travel arrangements, including negotiating preferred hotel rates and ensuring cost-effective solutions.
Prepare, review, and submit expense reports for the CEO.
Gather, reconcile, and manage receipts for corporate credit cards.
Support Human Resources and legal processes by drafting NDAs, independent contractor agreements, and related documentation.
Assist in managing the office operations and office vendor relationships
Maintain strict confidentiality and discretion in all matters related to leadership, personnel, and company operations.
Assist and manage personal errands and tasks for CEO.
Comply with all company policies, procedures, and directives.
Perform additional duties as assigned in support of executive leadership and company priorities.

Qualifications and Required Skills:

Experience supporting executives or operations within professional services industry with experience in the asset management industry being a plus.
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); must be able to independently create, edit, format, and manage documents, spreadsheets, calendars, and presentations.
Excel proficiency sufficient to navigate, organize, filter, and manipulate data accurately (advanced formulas such as VLOOKUPs not required).
Demonstrated ability to draft, proofread, and distribute professional business correspondence.
Proven experience coordinating and booking travel, including flights, hotels, and ground transportation.
Strong written and verbal communication skills, with sound judgment related to tone, clarity, and professionalism.
High level of organizational skill with the ability to manage multiple priorities and deadlines simultaneously.
Exceptional attention to detail and accuracy across communications, scheduling, and documentation.
Ability to exercise discretion, professionalism, and sound judgment when handling confidential information.
Comfort working cross-functionally with executives, marketing, HR, and operations teams.
Ability to work independently, anticipate needs, and adapt in a fast-paced, executive-driven environment.

Bell & Associates, Inc. vacatures

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