HR / Payroll Specialist

Perks of Joining Legacybox:

Healthcare coverage (medical, dental, and vision)
Retirement plan with employer match
Paid maternity and paternity leave
Professional development and advancement opportunities
Employee appreciation events, recognition programs, and team initiatives
Unlimited free coffee and a collaborative, supportive culture

Legacybox is looking for an HR / Payroll Specialist to support the daily operations of our People team through payroll administration, onboarding, recruiting coordination, compliance, and employee support.

This is a highly detail-oriented role that helps ensure our employees are paid accurately, onboarded successfully, and supported throughout their experience at Legacybox.

Schedule: Monday - Friday
Hours: Typically 8:00 am - 5:00 pm (+/- 1 hour based on business needs)
Work Environment: In-person, Chattanooga facility

Responsibilities of the HR / Payroll Specialist:

Prepare and process bi-weekly payroll accurately and on time
Review and audit time clock entries, missed punches, and pay code accuracy
Maintain compliance with federal, state, and local employment laws and wage regulations
Support recruiting, interviewing, hiring, and onboarding processes
Coordinate background checks, employment verification, and onboarding documentation
Assist with employee relations matters, investigations, disciplinary meetings, and terminations as needed
Maintain HRIS records and employee documentation with a high level of confidentiality
Support benefits administration, insurance reconciliation, and employee communications regarding benefits
Assist with training initiatives, performance evaluation processes, and employee development programs
Help maintain policies, procedures, and employee handbook updates
Compile reports and documentation related to OSHA, workers’ compensation, unemployment claims, and compliance requirements
Partner with managers to support staffing needs, retention efforts, and organizational initiatives

What a Typical Day Looks Like:

Review payroll and timekeeping information for accuracy
Communicate with managers regarding attendance, approvals, or payroll corrections
Assist candidates and new hires through onboarding and hiring processes
Respond to employee questions related to payroll, benefits, or HR policies
Maintain employee records and process HR documentation
Participate in meetings related to staffing, employee support, or compliance initiatives
Support the day-to-day operations of the HR department while balancing multiple priorities

You’ll Likely Do Well in This Role If You’ve Previously:

Worked in payroll, HR, recruiting, or administrative operations
Managed confidential information with professionalism and accuracy
Used HRIS, payroll, or employee management systems
Worked in a fast-paced environment with shifting priorities
Balanced detailed administrative work with employee-facing communication
Interpreted or applied policies and procedures consistently

You’ll Enjoy This Role If You Like:

Staying organized and detail-focused
Helping employees solve problems and navigate processes
Balancing administrative work with people interaction
Working closely with leadership and operations teams
Managing multiple priorities and keeping processes moving
Being part of a growing and evolving organization

Who You Are:

Strong verbal and written communication skills
Excellent organizational skills and attention to detail
Strong problem-solving and analytical abilities
Ability to maintain confidentiality and professionalism at all times
Comfortable navigating employee conversations with empathy and accountability
Knowledge of employment laws, payroll practices, and HR processes preferred
Experience with payroll systems and HR software required

Education & Experience:

Minimum of 2 years of payroll and/or HR operations experience preferred
Bachelor’s degree in Human Resources, Business, or related field preferred
PHR, SHRM-CP, or similar certification is a plus

Who is Legacybox:

Legacybox has helped over 1 million families digitally preserve their home movies, photos, and film. We were founded on the conviction to restore and revalue what has been overlooked. We preserve outdated memories on tapes, film, photos, and audio into digital keepsakes that are usable and safe for future generations.

We are driven to find simple, technology and design-focused ways to reconnect people with the things that matter most.

Legacybox is an Equal Opportunity Employer and complies with all federal, state, and local laws prohibiting discrimination in employment.

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HR / Payroll Specialist

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