The Human Resources Manager oversees all aspects of HR operations for the District, serving as a strategic partner to leadership while ensuring compliance with federal, state, and local employment laws. This role manages the full employee lifecycle, including recruitment, onboarding, performance management, payroll, timekeeping, benefits administration, orientation, and employee relations. Additionally, the position drives organizational initiatives that enhance workforce engagement, maintain accurate HR records, and cultivate a positive, high-performing culture aligned with the District's mission, vision, and values.
Essential Duties And Responsibilities
- Develop, review, and update organizational policies and procedures in collaboration with the Community Manager and Board of Supervisors to ensure alignment with operational needs and regulatory requirements
- Provide expert guidance to the administrative team on new and evolving federal, state, and local employment laws, ensuring ongoing compliance and best practices in Human Resources
- Oversee and manage the District's Human Resources Information System (HRIS), including coordinating system training for department managers and supervisors to maximize efficiency and utilization
- Maintain accurate, organized, and confidential employee records; ensure data integrity across all HR systems; and generate reports for the Community Manager and Accounting team as needed
- Partner with department managers to develop and execute effective recruitment strategies, including position marketing and candidate sourcing
- Create, maintain, and update job descriptions; manage job postings across the Careers Website and other recruitment platforms
- Conduct initial phone screenings and be the first point of contact for applicants.
- Lead orientation including scheduling, creating the presentation, coordinating with all new and rehires orientation sign up, and present at orientation.
- Conduct market research and compensation analysis to support competitive salary structures and comprehensive benefits programs
- Lead the administration of the District's employee benefits program, working closely with department leaders and benefits brokers to ensure seamless enrollment processes, particularly during Open Enrollment
- Manage the full employee lifecycle, including onboarding, offboarding, transition processes, and pay changes, ensuring a positive and compliant experience
- Administer biweekly payroll by reviewing and validating time entries to ensure accuracy and timely processing
- Oversee the timekeeping system, ensuring all employees are properly set up with accurate job codes and alignment across systems, including PenSoft
- Ensure employees are properly trained and compliant in the use of timekeeping systems for accurate tracking of hours and departmental allocation
- Monitor and respond to unemployment claims in a timely and accurate manner
- Coordinate annual W-2 preparation and distribution in compliance with regulatory deadlines
- Ensure compliance with all applicable regulations and agencies, including the Department of Labor (DOL), Florida Department of Revenue (FDOR), OSHA, and other governing bodies
- Manage Affordable Care Act (ACA) reporting, including preparation and distribution of 1095 forms and timely electronic filing with the IRS
- Participate in interdepartmental meetings, contributing to operational improvements, communication strategies, and HR updates across the organization
- Mediate and resolve employee relations issues with professionalism, fairness, and strict confidentiality
- Support the Community Manager in employee coaching, counseling, and performance management initiatives
- Lead and continuously improve the performance evaluation process, including updating evaluation forms as needed
- Collaborate with the Senior Lifestyle Manager to ensure consistent, on-brand internal communications aligned with the District's identity
- Design and implement employee recognition programs that reinforce organizational values and strengthen workplace culture
- Create and cultivate a positive, engaging, and high-performing organizational culture that reflects the District's mission and vision
The description above outlines the primary functions of the job but does not provide an exhaustive list of all tasks that may be required. Management reserves the right to modify these requirements as needed.
Requirements
Position Requirements
- Bachelor's degree with a minimum of four years of experience in employee relations management and HRIS oversight
- Certifications: PHR, or SHRM-CP/SCP
- Professional References
Equal Employment Opportunity Statement
Tolomato Community Development District is an Equal Opportunity Employer and prohibits discrimination based on race, color, religion, national origin, gender, sexual orientation, age, disability, military status, and other protected characteristics. Management is committed to this policy in all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and overall treatment of employees.
Benefits
We offer an extensive benefits package that includes:
- Health Insurance
- Dental and Vision Insurance
- Short Term Disability
- Voluntary Life
- Flexible Time Off that includes paid vacation and sick days
- Eligibility after one year to enroll in our 457(b) Governmental Retirement Savings Plan
- And much more!
