JOB SUMMARY:

We’re looking for a proactive and highly organized Executive Assistant to support the CEO and COO and help keep our leadership and operations running smoothly. This mid-level role is perfect for someone who thrives in a fast-paced, mission-driven environment, with an interest in policy, advocacy, and digital culture.

ABOUT URBAN LEGEND:

Urban Legend is a fast-paced technology startup with two goals: 1) making advocacy and brand marketing dramatically more accountable, and 2) empowering online creators to advocate for causes they believe in.

We accomplish these goals using our proprietary technology platform, the Urban Legend Exchange.

JOB DUTIES:

Provide high-level administrative support to Senior Leadership and assist the broader leadership team as needed
Manage complex calendars, including scheduling across multiple time zones, coordinating with internal teams, creators, and clients
Draft, edit, and proofread professional communications, presentations, and briefing materials with attention to detail and alignment with our mission
Organize and coordinate travel and event logistics for executives, clients, and campaign initiatives
Serve as a key point of contact between executives, internal teams, and external stakeholders — maintaining professionalism and discretion
Support the preparation of client and campaign reports, decks, and talking points, often under tight deadlines
Assist with planning and execution of internal and external meetings, workshops, and events that may include creators, advocacy groups, and policymakers
Process expense reports and manage budgets for the executive office
Anticipate needs, solve problems, and identify ways to improve administrative processes and team efficiency.

KEY SKILLS:

2–4 years of experience as an Executive Assistant or in a similar administrative/support role, ideally in a creative agency, policy, advocacy, or media environment
Excellent organizational and time-management skills; ability to manage competing priorities in a fast-moving environment
Outstanding written and verbal communication skills; comfortable crafting professional correspondence and client-facing materials
High level of discretion, especially when working with sensitive or confidential information
Strong proficiency in Microsoft Office Suite and/or Google Workspace; experience with tools like Slack, Monday, and project management platforms
Adaptability, resourcefulness, and a solutions-oriented mindset
Passion for the intersection of digital culture, social impact, and policy is a plus.

PREFERRED SKILLS:

Prior experience supporting leadership in an agency, advocacy organization, or policy-focused company
Familiarity with influencer marketing, advocacy campaigns, or the legislative/policy landscape

BENEFITS

Industry competitive compensation
Health benefits package
Unlimited PTO

Urban Legend

Vacatures

Executive Assistant