General Job Summary:

The HR Operations Coordinator plays a critical role in supporting the Human Resources team by owning preboarding and onboarding activities from start to finish, ensuring data integrity across HR systems, and providing administrative and operational support across recruiting, benefits, compensation, and HR programs. This role serves as a primary coordinator for onboarding logistics, HRIS employee updates, and HR inbox management, while also supporting recruiting efforts and HR process improvement initiatives.

Primary Job Responsibilities:

Recruiting & Talent Support

Screens resumes for HR Generalists and hiring partners
Sources candidates through a variety of recruiting channels
Supports HR Generalists for all recruiting activities including interview logistics, candidate communication, references, and any pre-employment activity

Preboarding & Onboarding (Primary Ownership)

Owns the full preboarding and onboarding process from offer acceptance through Day 1 and post-onboarding follow-up
Coordinates and tracks completion of required pre-employment documentation with candidates and external vendors (e.g., background checks, drug screens, references)
Ensures timely and accurate data entry and updates in UKG for new hires, transfers, and terminations
Owns cross-functional onboarding communication and alignment of team partner requirements across teams
Serves as the point of contact for onboarding status updates, troubleshooting delays, and ensuring readiness for orientation and start dates
Maintains onboarding checklists, timelines, and documentation standards
Coordinates all NEO logistics, including scheduling, materials, system access, and required documentation
Ensures completion and documentation of all onboarding acknowledgements and required forms

HRIS & Systems Administration

Maintains accurate team partner records in UKG, including hires, transfers, terminations, and any other team partner specific updates
Ensures data consistency across HR and operational systems
Supports HRIS Analyst in implementing HRIS operational updates and process improvement initiatives

HR Inbox & Team Partner Support

Monitors the HR inbox and responds to routine HR inquiries or routes inquiries to the appropriate HR team member
Provides timely, professional customer service to candidates, team partners, and leaders
Tracks recurring issues or questions and surfaces opportunities for process improvement

HR Operations & Process Improvement

Assists in developing, documenting, and maintaining HR standard operating procedures (SOPs)
Identifies opportunities to streamline HR processes and improve the team partner experience
Supports HR projects and initiatives as assigned
Other tasks as assigned

Required

Education and Experience

Bachelor’s degree in Human Resources, Business, or related field (or equivalent HR experience)
2–5 years of experience in Human Resources, HR Operations, or related administrative HR role
Strong attention to detail and ability to manage multiple priorities
High level of discretion and professionalism when handling confidential information
Strong communication and customer service skills
Process-oriented and highly organized
Strong follow-through and accountability
Comfortable working independently while partnering closely with HR leaders
Analytical skills
Growth mindset with interest in developing broader HR and recruiting skills

Preferred

Experience in healthcare or multi-site organizations
Hands-on experience with UKG or similar HRIS platforms
Experience supporting onboarding and recruiting processes
HR certification (PHR, SHRM-CP) or intent to pursue certification

Physical Requirements

Work consistently requires walking, standing, sitting, lifting, reaching, stooping, bending, pushing, and pulling
Must be able to lift and support weight of 35 pounds
Ability to concentrate on details
Use of computers for long periods of time

Tryon Medical Partners

Vacatures

HR Operations Coordinator