Location: New-York, United States (Remote)

Base salary range: $80,000 – $95,000 per year (depending on experience and location)

Variable pay: $10,000 per year (based on meeting goals)

🚀 Join Trace One

We are seeking a proactive and service-oriented HR & Administration Officer to support our US-based employees.

This role serves as the first point of contact for HR and administrative matters, ensuring smooth day-to-day operations and compliance with local employment practices.

🛠 The position

The position is hands-on and operational, with a strong focus on employee support, coordination with internal teams, and collaboration with external partners.

HR Operations & Employee Support

Act as the first point of contact for US employees on HR-related topics (benefits, leaves, payroll inquiries, reimbursements, policies)
Support onboarding and offboarding processes (contracts, documentation, coordination with IT and payroll)
Maintain accurate employee data in HR systems in coordination with the Global HR team
Ensure compliance with US employment practices and internal HR policies; escalate issues when necessary
Prepare and maintain HR documentation for audits and internal reviews

Administration & Office Support

Manage local administrative tasks, including:
Handling physical mail and deliveries
Coordinating office services, storage, and equipment
Supporting IT equipment logistics in coordination with IT teams
Act as the local point of contact for administrative matters in the US
Ensure proper documentation, filing, and follow-up of administrative requests

Vendor & Partner Coordination

Coordinate with external vendors and partners (PEO, payroll providers, benefits providers, insurers)
Monitor service delivery, escalate issues, and ensure timely resolution
Support invoice verification and administrative follow-up in coordination with Finance

Talent Acquisition & Recruitment Support (US)

Support end-to-end recruitment processes for US-based roles
Draft and post job advertisements on relevant platforms
Source candidates (LinkedIn, job boards, referrals)
Conduct initial candidate screening (CV review and HR interviews)
Coordinate interview processes (scheduling, communication, feedback collection)
Support offer preparation and hiring documentation
Maintain accurate recruitment data in ATS/HRIS systems

HR Process Support & Continuous Improvement

Implement global HR processes at the local level
Identify recurring issues and suggest practical improvements
Contribute to HR and Talent Acquisition projects impacting US employees

This list is not exhaustive and there will be many opportunity to grow by working on new projects.

🎯 Your profile

What you bring:

2–5 years of experience in HR, administration, or operations in the US
Solid understanding of US HR practices and employee lifecycle
Strong organizational skills and attention to detail
A proactive, hands-on, and solution-oriented mindset
Excellent communication skills and a strong service mindset
Experience with HRIS / ATS tools

Nice to have:

Experience working with a PEO
Exposure to an international or fast-growing environment

Why you’ll love working with us

International and collaborative environment
Flexible work setup: full remote
Real ownership and impact on HR operations
Opportunities to grow and shape processes
A culture that values people, trust, and initiative

Benefits

Health, dental, and vision insurance
Paid time off and company holidays
Retirement plan: 401(k)
Full remote working

🤝 Equal opportunity statement

We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status under applicable law.

📩 Interested?

Apply directly on LinkedIn and we will be delighted to hear from you!

Trace One is a global leader in PLM and Compliance solutions within the process manufacturing and retail CPG space. With more than 30 years of industry expertise, we deliver innovative and scalable solutions that support the entire product manufacturing lifecycle and equip our customers to thrive in new markets. Serving more than 9,000 brand owners worldwide, Trace One is committed to delivering the best in every aspect of business, including solutions, data standardization and access, customer success and social and environmental responsibility.

See you soon at Trace One! 🚀 #Recruitment #Job #PLM

Trace One

Vacatures

HR & Admin Officer