JOB DETAILS

Job Title: Executive Assistant

Reports To: Chief Growth Officer (CGO)

Place of Work: NYC HQ – 34-01 38th Ave #302 Long Island City, NY 11101

Other: Full Time, Remote eligible

Salary: $75,000

About Rws Global

As the world’s largest producer of groundbreaking live entertainment, and a leading force in the themed entertainment industry, RWS Global creates meaningful connections and customized experiences spanning from theatrical productions to events, multimedia and more. In 2024, the entertainment leaders expanded capabilities into live sporting events with the introduction of RWS Global Sports.

Headquartered in New York, London, Cincinnati, Orlando, Sydney, and Riyadh, with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base, RWS Global serves major brands and corporations, theatres, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals worldwide.

The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Marella Cruises, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney’s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes and more. For more information, visit www.rwsglobal.com.

Role Summary

We are seeking a highly organized, proactive Executive Assistant to provide high-level administrative and coordination support to our Chief Growth Officer and two Executive Vice Presidents within Business Client Services (BCS). This role supports leaders who represent the business development and growth function and requires strong judgment, exceptional communication skills, and the ability to prioritize effectively in a dynamic executive environment.

The ideal candidate brings a growth mindset, enjoys learning new tools and systems, and can operate confidently while supporting multiple senior leaders.

Key Responsibilities

Executive & Administrative Support

Provide high‑level administrative and coordination support to the CGO and two EVPs.
Manage complex calendars, scheduling, and meeting logistics across internal and external stakeholders.
Ensure executives are prepared with agendas, materials, and pre‑reads.
Track follow‑ups and support completion of high‑priority action items.

Communication & Systems Support

Prepare and format bi‑weekly company‑wide communications in partnership with leadership.
Draft internal updates, executive communications, and operational notes as needed.
Support leaders across internal tools and systems to help unblock priorities.
Communicate professionally and confidently with senior leaders and cross‑functional teams.

Travel & Expense Coordination

Coordinate domestic and international travel.
Prepare and submit expense reports accurately and on time.

CORE EXPECTATIONS

Strong prioritization skills in a fast‑paced, evolving environment.
Global sensitivity and cultural awareness.
High level of discretion and sound judgment.
Excellent verbal, written, and interpersonal communication.
Ability to adapt quickly and learn new software, tools, and processes.

QUALIFICATIONS & SKILLS

3+ years of Executive Assistant experience.
Direct experience supporting C‑suite or senior executive leaders.
Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
Experience with presentation tools such as PowerPoint or Apple Keynote.
Proven ability to support multiple executives simultaneously.

Application Requirements

Resume
Cover letter

Company Benefits

Competitive Salary
Flexible working schedule and remote work options
Company 401K
Health Benefits – Medical, Dental, and Vision
Collaborative and inclusive work environment
Opportunity to work on a variety of project types including theme parks, resort hotels, entertainment centers, live shows, temporary experiences and many others.

While this is intended to be an accurate description of the job, this is not necessarily an comprehensive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned.

Diversity And Inclusion Statement

DIVERSE IS WHO WE ARE

Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee’s individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements. So, bring all of who you are, no questions asked.

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Vacatures

Executive Assistant