Position Summary

The HR Generalist supports day-to-day HR operations, recruiting, compliance, and employee relations. This role works cross-functionally with Finance, Operations, and Hiring Managers to ensure smooth HR processes and accurate HR data. PEO experience and hands-on experience with ADP PEO are preferred. The ideal candidate is a highly organized professional who can pivot from managing payroll to assisting employees with benefits enrollment.

Key Responsibilities:

HR Operations & PEO Management

PEO Liaison: Act as the primary HR contact for our PEO provider, ensuring all platform data is accurate and the service level meets company needs.
Onboarding & Lifecycle: Process all new hire onboarding, status changes, and employee terminations through the PEO platform.
Payroll Management: Coordinate all payroll-related updates (commissions, bonuses, overtime, and deductions) between the Finance team and the PEO; Ensure payroll records align with the general ledger and assist in month-end payroll accruals; Monitor time-off requests and attendance records for accuracy prior to payroll submission.
Data Management: Ensure all employee transactions (promotions, salary adjustments, address changes) are updated in real-time within the PEO system and HRIS
Benefits Administration: Support the annual open enrollment period and serve as the first point of contact for employee questions regarding health plans, 401(k), and other benefits.
Employee Relations & Policy Support: Assist with employee relations issues and escalate when needed; Support HR policy rollout, communication, and documentation.

Other HR duties:

Immigration Support: work with immigration counsel on visa cases (H-1B, L-1, F-1/OPT, TN, etc.)
Budget & FSCC Review: Support HR budget planning and FSCC (Finance Shared Cost Center) reviews, reconciliations and Finance reporting; Track HR expenditures such as PEO fees, immigration costs, recruiting expenses, and training expenses.
Compliance & Documentation: Assist with audits, I-9 reverification, and compliance tracking; Support administration of state and federal leaves (FMLA, PDL, CFRA, ADA etc).
Recruiting & Talent Acquisition: Partner with hiring managers to define role requirements and job descriptions; Support the full recruiting lifecycle from job posting to offer.

Qualifications

2-5 years of HR experience with PEO experience preferred
Strong understanding of HR operations, compliance, and data accuracy.
Experience with recruiting and interviewing.
Strong interpersonal, communication, and organizational skills.
HR certification (PHR, SHRM-CP) preferred but not required.
Language: Bilingual fluency in English and Chinese (Mandarin) is strongly preferred

Preferred Skill Set

Hands-on experience with ADP total source in an administrative capacity.
Exposure to immigration processes preferred.
HRIS: ADP WFN, TriNet, BambooHR, Rippling, etc.
ATS systems: Greenhouse, Lever, Workable, etc.
Excel/Google Sheets for reporting and data management
Knowledge of California employment law

WHERE YOU WILL WORK

Location: San Jose
Territory: United States

HOW WE WILL REWARD YOU

The base salary range for this full time position is $70,000 – $95,000 per year, dependent on experience.

We offer eligible employees and their dependents (including domestic partners) a comprehensive and competitive benefits package. MGI US LLC contributes to the benefits package.

• Medical, Dental, and Vision Coverage

• Life and AD&D Insurance

• Long-term and Short-term Disability Insurance

• Voluntary Life and AD&D Insurance

• Health Savings Account (HSA)

• Flexible Spending Accounts (FSA)

• Domestic Partner Benefits

• 401(k) Retirement Plan

• 20 PTO days and 11 holidays per year

MGI US LLC provides equal employment opportunity without regard to race, color, religion, sex, national origin, sexual orientation, gender identity and/or expression, age, disability, veteran or uniformed service status, or any other characteristic protected by applicable law.

MGI

Vacatures

Human Resources Generalist