A recently exited founder is seeking an exceptional Personal Assistant to act as a true partner in managing a full, complex life. This role goes well beyond scheduling and logistics—it is for someone who brings structure, accountability, and systems thinking, and who can help the principal stay focused on priorities, goals, and well-being.

This is a trusted, long-term role for a highly capable, proactive professional who enjoys building order, documenting processes, and supporting a high-autonomy individual through thoughtful organization and gentle accountability. The role is in-person one day a week, otherwise remote with flexible hours but some need for assistance when needed.

This role calls for someone deeply comfortable with technology and with the authority and emotional intelligence to act as a thought partner and steady guide—helping shape, reinforce, and execute the next chapter with clarity and follow-through.

Responsibilities

Own calendars, scheduling, reminders, and logistics across personal, family, and professional domains
Act as a “mini chief of staff” for life: tracking goals, projects, and follow-ups; providing check-ins and accountability
Prepare notes and context for appointments and meetings; ensure action items are captured and completed
Organize and maintain highly findable digital and physical records (medical, personal, family, travel, etc.)
Plan and manage domestic and international travel, including detailed itineraries and logistics
Build and maintain living databases (family info, gift ideas, date nights, travel ideas, vendors, workflows)
Coordinate with vendors, service providers, and external stakeholders
Proactively identify overload, conflicts, or gaps and raise them early with sound judgment and discretion
Document processes so tasks never get lost and delegation improves over time

Requirements

5+ years’ experience as a Personal Assistant, Executive Assistant, Chief of Staff, or similar senior support role
Exceptional organizational skills with a “never repeat yourself” mindset
Strong systems thinker with comfort using tools like Google Workspace, Notion/Airtable/ClickUp, and emerging AI tools
Emotionally intelligent, confident enough to push back when needed, and calm under ambiguity
Highly discreet, trustworthy, and professional
Flexible to occasional evening/weekend needs

25hrs/wk

$45-50/hr

Lambent

Vacatures

Personal Assistant (Hybrid)