About Forma Pilates

Forma Pilates is a modern Pilates brand redefining the category through a highly curated in-studio experience, a fast-growing digital platform, and a brand presence that feels elevated, aspirational, and culturally relevant. As we continue to grow, we are looking for an exceptional Executive Assistant to support leadership and help keep the business running seamlessly behind the scenes.

This is not a traditional administrative role. We’re looking for someone highly organized, proactive, resourceful, and hungry - someone who thrives in a fast-paced environment, enjoys solving problems, and is excited to be deeply involved in building a growing brand.

About the Role

The Executive Assistant will work closely with leadership to support day-to-day operations, manage schedules and priorities, and help coordinate key business initiatives. This person will play an integral role in keeping projects organized, communication flowing, and the business moving forward efficiently.

This role is ideal for someone who is extremely organized, detail-oriented, and thrives in a startup-style environment where no two days look the same.

Key Responsibilities

Manage complex calendars, scheduling, and daily priorities for leadership
Coordinate meetings, calls, and travel logistics
Assist with inbox management, correspondence, and internal communication
Support key business initiatives, projects, and cross-functional coordination
Help organize company documents, systems, and internal processes
Assist with event coordination, brand activations, and special projects as needed
Serve as a point of contact for internal teams, partners, and vendors
Track action items and ensure follow-through across projects and meetings
Support operational and administrative needs across the business
Anticipate needs and proactively solve problems to keep things running smoothly

Who You Are

1+ years of experience supporting an executive, founder, or leadership team
Highly organized with exceptional attention to detail
Strong communication skills and professional discretion
Proactive, resourceful, and comfortable solving problems independently
Able to manage multiple priorities in a fast-paced environment
Positive attitude with a no-task-too-small mindset
Must have weekend availability
Experience in hospitality, fitness, wellness, fashion, beauty, or luxury/lifestyle brands is a plus

Forma Pilates

Vacatures

Executive Assistant