LOCATION

New York - onsite with ~25% travel, international and domestic

REPORTS TO

SVP Brand

COMPANY & CONTEXT

We are a venture building firm spanning entertainment, media, fashion, technology and philanthropy. We sit at the intersection of talent, commerce, and culture.

ROLE OVERVIEW

As Executive Assistant to the SVP Brand, you'll manage calendar, communications, travel, and stakeholder relationships across a global organization. You'll be a trusted partner who balances competing priorities with professionalism and responsiveness, working closely with the creative studio, executive operations team, brand and partnerships teams, and external partners. You'll anticipate needs, resolve scheduling conflicts proactively, and ensure seamless day-to-day operations. You will bring a strong understanding of business priorities, embrace challenges of all sizes, and approach the role with humility and eagerness to learn.

RESPONSIBILITIES:

ADMINISTRATIVE

Manage the SVP Brand's calendar with accuracy and foresight, including scheduling requests, conflict resolution, and proactive communication of changes
Prioritise daily tasks and commitments; monitor emails, documents, or materials requiring input or approval
Organise internal and external meetings, including attendee notifications, room reservations, logistics, and agenda preparation and dissemination as required in collaboration with the executive operations team
Arrange all travel arrangements for SVP Brand including flights, airport services, ground transportation, and hotels

BRAND PROJECT SUPPORT

Provide project management support to the SVP Brand and associated teams across priority projects
Be a proxy for SVP Brand on their priority projects, ensuring you can provide timely and accurate information to relevant teams and partners
Own onboarding process for new hires and vendors reporting to SVP Brand in partnership with Operations team and other relevant stakeholders
Manage travel arrangements for team members, contractors, and guests as needed

NYC OFFICE

Oversee office operations including facilities management and vendor coordination
Serve as primary point of contact for sublease tenants and guests

KEY METRICS & KPIS

3+ years as an Executive Assistant, Project Manager, or similar role in a fast-paced, entrepreneurial environment
Impeccable discretion and judgment when handling confidential information, sensitive situations, and high-profile relationships
High emotional intelligence and strong situational awareness with ability to remain calm under pressure, anticipate needs, and follow through consistently
Detail-oriented with strong organizational skills and understanding of brand standards and professional presentation
Expert-level calendar management across complex time zones, with ability to balance long-term planning and last-minute changes
Excellent written and verbal communication skills; ability to draft clear, professional correspondence on behalf of executives
Strong travel coordination experience including international bookings, visas, accommodations, and ground logistics
Proficiency with Google Workspace and productivity tools (Notion, Asana, Slack, Airtable, CRM systems)
Agency or creative industry experience preferred

Copper

Vacatures

Executive Assistant to SVP Brand