Job Summary

Provides technical assistance to internal and external customers regarding Human Resources functions and activities as well as performs general office duties and provides administrative support.

Essential Functions

Handles front desk duties to include receiving and screening telephone calls and/or visitors.
Performs full secretarial and administrative duties with only general instructions; types and edits correspondence and memoranda using a variety of office and word processing equipment.
Updates Human Resource Information System (HRIS) and assists applicants regarding the City’s online application process.
Completes salary surveys and compiles information for annual market study of city positions.
Completes surveys from other cities and public entities regarding salaries, benefits and job duties.
Assists supervisors with hiring process and the City’s applicant tracking system.
Posts employment opportunities on the City’s applicant tracking system.
Processes applicants/new employees utilizing applicant tracking system as well as outside pre-employment vendor software.
Performs a variety of delegated research tasks and projects; documents findings; prepares reports, graphs, charts, and other documents as needed; presents results upon completion.
Coordinates training including arrangements for classes, establishing time and location, and scheduling attendees; photocopies class materials; ensures meeting room is booked, handouts, and equipment and facilitator are prepared in advance of start time; maintains an accurate record of attendance and distributes Certificates of Completion to attendees through Laserfiche.
Scans documents and accurately files electronic records following procedures and policies which ensure accuracy, compliance with local and State regulations for records retention, and security of confidential information contained in all types of records.
Assists with Risk Management and Benefits Administration activities and projects; attends safety meetings as needed; assists Benefits Manager with employee benefits projects and programs.
Maintains confidentiality of personal and sensitive information.
Performs related duties as directed when such duties are a logical and appropriate assignment to the position.
Regular and timely attendance are required for this position.
Interacts professionally and respectfully with the public, coworkers and others in the course of daily work.

Required Skills

SKILLS, KNOWLEDGE AND ABILITIES

Skills and ability to operate common office equipment, personal computer with advanced word processing, spreadsheet, data entry, and database management.
Requires a high level of tact and integrity due to the frequent access to confidential and sensitive information and files.
Ability to proofread and make corrections as needed.
Ability to learn new or revised regulations.
Ability to be courteous and tactful when dealing with difficult people.
Ability to multi-task and complete work with include frequent interruptions.
Must have exceptional customer service skills.

Education, Experience And Other Requirements

High school diploma or equivalent plus three years administrative work experience or an equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities to successfully perform the essential functions of the job.

One year of previous work experience in human resources is preferred.

Previous experience in a municipal government or public agency setting is preferred.

Must have the ability to type 35 WPM and pass a computer and language arts skill tests (Basic Excel, Basic Word and Spelling).

Must pass a Federal/National criminal background check and credit check. Must have a valid Texas driver's license with an acceptable driving record as defined by City policy.

Must pass a pre-employment drug screen.

WORKING CONDITIONS

While performing the essential functions of this position the employee is rarely exposed to disagreeable environmental factors.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this job the employee is regularly required to perform light to medium work that involves walking or standing, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk and hear, stand, walk, and stoop, or crouch. This position requires occasionally lifting and/or moving up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. This job requires the ability to work in an office environment where the noise level is usually moderate.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties and skills required. This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and the job requirements change.

Casual/Part-Time employees are scheduled to work less than 20 hours per week and are not eligible for City sponsored benefits. However, all legally mandated benefits will be extended to any part-time employee.

01

Are you available to work 16-19 hours per week?

02

Do you have a high school diploma or GED?

03

Do you have three years of previous administrative work experience?

04

Do you have previous experience working in a Human Resources department?

05

Please check the box for each of the following that you have experience working in:

Laserfiche
NeoGov
Paycom
Microsoft Office Suite (Excel and Word)
None of the above

06

Do you have previous experience in a municipal government or public agency setting?

Yes
No
Required Question

City of Grapevine

Vacatures

Human Resources Assistant - 19 hours or less per week